The Project Administrative Assistant will support to the Project Team with all administrative duties including, but not limited to the following.
Provide project support for oil and gas engineering teams.
Provide full administrative support to Project Management Team
Liaison between project administration and clientele
Maintain LAN structure and central filing systems
Arrange all international and domestic travel; to include application of visas, passports, Letters of Guarantee, and medical appointments
Prepare non-technical documentation including correspondence, minutes of meetings, memos, reports etc.
Record and tracked all deviations, concessions, change orders, change requests
Maintain confidential files in EDMS (Electronic Data Management Systems)
Coordinate departmental & client functions both on and off-site
Provided information and orientation for all on-boarding administrative employees
Schedule and maintain meeting calendars, appointments, events, conferences and messages
Responsible for all correspondence - daily, time-sensitive and confidential matters
Arrange extensive travel both foreign and domestic
Liaison between executive and management levels